Posts Tagged Outlining

Outlining: AllMyNotes Organiser

One of my objectives is to show how you don’t need to spend a lot of money to use a decent outlining tool. There are some excellent tools out there that are either free or are available at minimal cost, such as the example below:

AllMyNotes Organiser

Windows Only: Free Version, Deluxe Edition ($34)


AllMyNotes Organiser

Organisation – 7/10

AllMyNotes is a two-panel organiser with navigation on the left and content on the right. Notes can be organised into folders with each folder holding many notes or folders which can then be viewed by highlighting them in the navigation panel. Notes are Rich text, so you can add formatting such as bold or underlining, generate ordered or bullet point lists.

Perspective – 6/10

Using AllMyNotes allows you to see the framework of the outline you are working on but only in hierarchical form. You can show an hide elements to drill down into detail and expand to get the full hierarchy but this is quite a manual process. On large outlines you would be restricted by the amount of screen estate that you can access.

Function – 8/10

You can easily add a table and there are buttons to insert the current date and time. overall the functions are flexible and full-featured. You can also add reminders to notes so that they generate a pop-up alarm (assuming the program is running in the background). Notes are saved in .ddb format, which could then be synced using Dropbox or similar, though there is a separate backup feature. The notebook files can be protected by a password and the files are encrypted.

Speed – 6/10

The application is fast and responsive and although the buttons are non-standard, it’s not hard to figure out what they do. The active button highlighting looks strange but you get used to it. One issue is the lack of keyboard short-cuts. You find yourself flipping between mouse and keyboard for simple tasks like adding a new note or folder. Also notes or folder are added as peers unless the folder is expanded which you can’t do if it’s a new empty folder. It’s niggles like this that let the product down.

Compatibility – 5/10

The product runs on Windows only and ran well under Windows 7 and 10. There is no version for Android, Mac, or other non-Windows. There are various options to change to look and feel to suit your mood. Content can easily be exported to an HTML, RTF or plain text file, though there are no options to remove metadata like the indent level or title.

Verve – 6/10

Overall AllMyNotes is quite fun to use. Its speed and versatility are attractive, though it needs some usability work to make it really useful.

Overall – 6.4/10


No Comments

Outlining: What?

In my previous article I talked about why you might want to use outlining as a technique. In this article I’m going to look at what outlining is.

Basic Outlining

At it’s simplest, outlining is the enhancement of content through spacial arrangement. That can involve the placing of elements in a list, a grid, a hierarchy, on a map, or in any other way which helps you to understand the relationships between elements. Take a simple example:

  • Red
  • Orange
  • Yellow
  • Green
  • Blue
  • Indigo
  • Violet

This is a list of colours. We could say that the order of the list references something about the wavelength of the light, or we could say it reflects the order of the rainbow. It remains, though, an ordered list. Now to add some detail:

  • Red
    • Blood
    • Rust, or is that brown?
  • Orange
    • A fruit
  • Yellow
    • Cowardice
      • Expression of; where does this come from
    • Jaundice
    • Ribbon
  • Green
    • Has ethical implications
  • Blue
    • Down, depressed, low
  • Indigo
    • Isn’t this just purple?
  • Violet
    • No this is purple – why two purples?

Now we have an outline which expresses some detail about these colours, and adds information in a structured way to imply that the detail is a property of the heading. We may want to re-order this list according to some other criterion, or add things in that we feel are important:

  •  Red
    • Blood
  • Purple
  • Brown
    • Rust
  •  Orange
    • A fruit
  • Yellow
    • Ribbon
    •  Cowardice
      • Expression of; where does this come from?
    • Jaundice
  • Green
    • Has ethical implications
    • Fingers
  • Blue
    • Down, depressed, low

We’ve done a number of important things from an outlining perspective. We’ve inserted Brown into the list before Orange and put Rust under that because we think that’s where it belongs. Note that we can insert anywhere, not just at the end. We’ve merged Indigo and Violet into Purple because we think they’re the same thing, and we’ve moved them nearer to Red where we think they fit. We’ve moved Ribbon up the list under Yellow, but still under Yellow, and we’ve added Fingers to Green.

Note we didn’t type Green fingers; it’s position under Green implies Green, the same as the Ribbon is still Yellow. If I moved the Ribbon under Red it would be a Red Ribbon unless I state Yellow Ribbon under Red, which I could do if it meant something.

This isn’t about getting a right or wrong answer; it doesn’t matter that Indigo and Violet are different colours because the difference in this context at this time is not significant to us. It may become significant later. It doesn’t matter that Brown is a composite colour: here and now it’s in the list.

This is the freedom of outlining. It allows you to get things down quickly and intuitively without necessarily challenging those thoughts at the time. You can consider this outline later, having done some more research, and you may at that point want to introduce Black. Is Black a colour? This isn’t a list of colours, it’s an outline of colour related thoughts, and therefore Black is a colour if we say it is. So is Pumpkin.

We can take a two step approach to this:

Step 1: Divergent Thinking

  • Adding elements as they occur
  • Ordered but not fixed in order
  • Adding levels of detail where they occur
  • Adding place-holders where it needs work
  • Mixing and merging concepts (eg: temperature, colour, and badgers)
  • Without challenge:
    • Speld howevr is quickest
    • In the order they occur or fit
    • Using the words that most easily decribe
    • Capturing the spirit and the message
    • Skipping mechanics or detail

Step 2: Convergent Thinking

  • Ordering elements into sequence (not necessarily time-based)
    • In the order they will be used or consumed
  • With only enough detail to enable you to recall
  • Crystalising or deleting place-holders
  • Merging and separating concepts and concerns, eg:
    • colour/temperature
    • badgers
  • Questioning the place, order and precedence of everything
  • Establishing flow, teasing out themes, highlighting holes and outstanding issues

Two steps implies that you do one then the other, but this may not be the case. You may iterate between divergent and convergent, adding in layers and then detailing them, only to add more later. You may start converging and then realise you have a whole new thread and start diverging from there. It’s organic and it’s meant to develop over time.

Step 3: The Power of Delete

I said it was a two stage process and it is, but it doesn’t always work. Don’t be afraid to delete everything and start again, I don’t mean save and close, I mean DELETE. Get rid of the whole thing. At worst you will lose a couple of hours work.

Start again, but not in the same place. Come at the whole thing from a new character, a new timeframe, a new perspective. If you’re brave enough to delete you will find that the pressure to keep what was good means that those ideas bubble up to the surface again in new guises. If you don’t delete you will find yourself constrained to the paths you’ve already taken. The delete key is your liberator.

Change the layout and look at it differently. If you had an ordered list before, put things in a circle and draw lines between them. Write things on sticky-notes and post them on a wall. Add symbols, or emoji, or highlighter, or stickers.

The importance you attach to things is dictated by their relevance and importance to you, at this time, in this context. It can be more or less useful, it can be clear or opaque, it can help or hinder, but it can’t be right or wrong.

Next time I’ll talk about how tools help and hinder.


No Comments

Outlining: Why?

As part of a new series I’m going to be looking at outlining as a technique for writers and I’m going to start by acknowledging the obvious – everyone is different. What works for one person doesn’t necessarily work for another, so my objective here is not to tell you how to write or what to use, but to encourage you to develop a portfolio of tools and techniques that will help you to organise and direct your thoughts and be more productive.

This series is aimed at writers of long fiction (i.e. pieces over 20,000 words) but some or all of it may also be useful if you are writing non-fiction, or shorter pieces, or a dissertation or long-form essay. It’s up to the reader to pick out what is useful to them and incorporate it into their methods.

So why outline? Why not just write?


There are a number of advantages to outlining a piece of work both before and after writing it. The first is perspective. It’s much easier to get an overview of a piece of work if you can look at it all at once. This is useful at the planning stage to allow you to experiment without commiting yourself to hours of work just to see whether an idea will bear fruit.


It’s also useful in editing when you can see scene-by-scene what is happening. It helps you identify sections where the plot may be flat, or unfocussed, or just plain confusing. By resolving these at a higher level it then enables you to dip into the text and resolve the issues one at a time and work through the text to resolve the issues while keeping the narrative flow intact. It can also provide you with an overview of character-arc, or themes, or key events. With the right software it can even help with timing.


One of the most common weaknesses, particularly for new writers, is a lack of structure. Without a framework the story tends to lack pace and direction and the writer can end up stuck – not because they can’t write, but because they have reached a place in the narrative where there is either no believable progression or resolution for the characters, or because they feel blocked. Outlining allows you to unwind to the point where the story can branch anew and find a more fruitful and promising direction. You can experiment in outline with different scenarios until you find something that works for the story, and for you as a writer.


A major challenge of any work over 50,000 words is to organise what is being done. Outlining allows you to easily order and re-order scenes, move elements around, experiment with sequence, timing and the interplay between actors before investing time in writing the scenes. It also allows you to dip into key scenes and write them first, putting into place the crucial turning points in the plot and crystallising these so that the rest of the story can form around them, then using these as waypoints in the narrative for story development. It liberates the writer from the timeline.


By freeing the writer from the timeline and giving them the framework of the narrative, the outliner is able to drill into a scene and focus. It allows the writer to think about that scene in context and understand what is being delivered in terms of plot development, character evolution, escalation, tension, narrative twist, humour, horror, suspense or any other element. When the scene is written it can be edited both as a scene, and as an element of the whole


Even using outlining it is possible to spend weeks or months on a story and then find that for one reason or another it doesn’t work. Having an outline to go back to allows you to restructure rapidly. Instead of lamenting the lost time, you can use the experience to rapidly introduce new character perspectives, develop new plot threads, and find out what’s not working. Doing that with 100,000 words would take months in itself, but using an outline it’s possible to see what can be saved and what must be scrapped. It allows you to maintain momentum when you feel like you’re paddling upstream.

The most common argument against outlining is the proposition that somehow by outlining a story in advance it nullifies the sense of discovery that can be experienced through story development; that by pre-empting the story, you remove the opportunity for the characters to surprise you. This may be true for some writers. However, the first rule of outlining is that you don’t have to stick to your outline. It’s a framework and frameworks can change. If you discover a creative thread that looks promising you can follow it. You are not tied to your outline. Even if you throw it away and start again you’ve lost very little.

Some writers prefer to hammer out a first draft and then develop it in editing. One way of looking at that is to say that the first draft is the outline; it’s just longhand rather than note-form. Knowing the plot is only the first part of telling a story. Setting a scene, building expectation, developing characters, crafting dialogue; all of these and more besides are part of storytelling and must be addressed in your writing process. If you choose to do them in second or third draft then that’s your choice.

If you’re writing already then you’ve probably discovered that writing isn’t one skill, but many. The exercise of those skills is what makes it challenging, demanding and rewarding. Outlining is a skill like any other, it must be acquired and practiced before it can be mastered, but mastering it opens doors that might otherwise be closed.

As the series progresses I’ll be showing how that skill can be developed using a variant of software (and more prosaic) tools, so that you can add outlining to your skill-set.


No Comments